Electronic breakthrough in the Polish National Court Register

Poland: The recent amendment to the National Court Register Act facilitates communication and document exchange with the register courts.

From 1 July 2021, the functioning of the National Court Register (PL: Krajowy Rejestr Sądowy) has changed. This is because a long-planned amendment to the National Court Register Act has come into force. From now on, both the registration and the change of data of entrepreneurs in the register will be made via the website https://prs.ms.gov.pl/ . What does it look like in practice?

Entrepreneurs must apply for entry or change in the register only in electronic form – paper applications will not be accepted. Now applicants must affix an electronic signature. The amendment also introduces adaptation of the electronic system of the National Court Register to the Central Repository of Electronic Extracts of Notarial Deeds (PL: Centralne Repozytorium Elektronicznych Wypisów Aktów Notarialnych). In consequence, applicants will no longer be required to file original notarial deeds with the register court. Applicants will also pay for their application directly through the portal where the application is filed. In addition, the portal will allow applicants to view registry files that were filed after the amendment came into force. Correspondence with the court will also be conducted electronically, which gives hope for acceleration of proceedings.

These changes, however, only concern entrepreneurs. Associations, other social and professional organizations, foundations and health care units can still apply to the National Court Register in both paper and electronic form.

Digitalization of these proceedings, although it may initially involve some chaos, will certainly accelerate and simplify the procedure for registering changes in the register of entrepreneurs. The amendment is the aftermath of Directive 2017/1132 of the European Parliament and of the Council (EU) of 14 June 2017, which establishes a system of interconnection of company registers.


Source: Act amending the Act on the National Court Register and certain other acts of 26 January 2018 (Journal of Laws of 2018, item 398)

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